Name tags for organizations: accommodations and clubs
Name labels for organisations such as care homes and clubs work best when each person gets their own set with their name, because all labels in a set have the same text. Self-adhesive name labels attach to the care label in a few seconds and withstand 60°C in a washing machine and tumble dryer. If the organisation washes at temperatures above 60°C, for example at an industrial laundry, iron-on labels or sewn labels are the safer choice for those garments.
Here we explain how you, as the person responsible at a care home, association or club, organise the labelling: who orders, what should be written on the labels, a routine for staff and what it costs. We also explain where our labels are not sufficient.
Name labels for organisations: why one set per person is needed
The most common mistake when an organisation places an order is to think in terms of the number of labels rather than the number of people. A set of standard name labels contains 124 labels, and they all have the same text. So if you order one set for the entire department, you get 124 labels with the same name, which does not help anyone find their sweater.
So calculate it like this: one set per resident, participant or player who needs their personal items labelled. For items owned by the organisation itself, such as loaner vests, ball bags or shared thermoses, create a separate set with the organisation's name.
Example calculation: how much does it cost?
The calculations below are illustrative and based on SEK 139 per set with 124 standard name labels (approximately SEK 1.12 per label), SEK 139 for 30 large name labels and free shipping over SEK 199. Check the current price at checkout.
| Example | Set | Total |
|---|---|---|
| Group home with 8 residents, one set each | 8 × 139 kr | SEK 1,112, free shipping |
| Football team with 14 players, one set each | 14 × 139 kr | SEK 1,946, free shipping |
| The club's shared equipment, large labels with the club's name | 1 × 139 kr | SEK 139 + SEK 25 shipping, or free shipping when ordered together with more sets |
If you want to compare the price per label between different brands, there is an overview on the page about the cheapest name labels.
Accommodation: clothes washed together
In care homes, group homes and short-term accommodation, many people's clothes go through the same laundry room. What goes missing is rarely the unusual garment. It is the grey cardigan, the dark trousers and the nightdress that look like three others. The name must be on the garment, not on the laundry basket.
- Clothing: place the label on the sewn-in care label, never directly on the fabric.
- Shoes and slippers: place the label on a smooth surface inside the shoe.
- Personal items: glasses case, mug, phone case, walking stick. The labels adhere to plastic, metal, glass and leather.
- What doesn't hold: socks, compression socks and other highly stretchy garments, hand-knitted items without a care-label tag, and silicone. Adhesive labels adhere poorly to these; see labelling socks and small items.
If you are a relative preparing a move to a care home, there is a separate guide on the page about name labels for care homes.
Clubs and associations: equipment that changes hands
In a sports club, scouting organization, or swimming club, it is the changing room and the bus ride home that take their toll on belongings. Black bags, identical water bottles, and match jerseys in the same size get mixed up after every practice. One personal set per member ensures that the same name is on the bag, the jersey's care label, the jacket, and the bottle.
Divide the labeling into two parts:
- Member's own items: one set per person with their name, preferably with a design shared by the team so leaders can recognize the team's items from a distance.
- Club's items: a set with the club or team's name for vests, bags, first-aid kits, and water containers. For larger surfaces, large name labels are suitable, 30 per set.
Match jerseys owned by the club and included in a shared laundry should be labeled on the care label just like other clothes. If the jersey changes owner next season, it needs a new label with the new name.
Who orders: the organization or the relatives?
Both work. The important thing is that it is decided, so that half the garments do not end up unlabeled because everyone thought someone else would do it.
| Situation | Who orders | Why |
|---|---|---|
| New resident moves in with their own clothes | Relatives or the resident | They know which garments are coming and can label them before the move. |
| Residents without relatives who can help | The organization | Someone must be responsible, otherwise it will not get done. |
| Children's or youth team | The parents | The item belongs to the child and goes home with them. |
| The club's vests, balls, bags | The club | Club name, club property. |
A message you can send
Feel free to paste text like this into the welcome letter or the team group chat, and adapt it to your routines:
Hello! Please label all clothing and personal belongings with names before the first day. Write the first and last name on the label. Self-adhesive name labels should be placed on the sewn-in care label, not on the fabric. Wait one day before washing the garment. Socks and garments without a care label need an iron-on label or a sewn-in label. Please contact us if you have any questions.
What should be written on the label in an organization?
A first name is enough at home, but not where dozens of people share a laundry room or changing room. Assume that the person reading the label is a colleague who does not know the person.
- First and last name on the first line. That is what distinguishes two people with the same first name.
- Second line if needed: department, team, or a phone number. Keep it short; more text means smaller letters.
- High contrast: dark text on a light background is read fastest in a laundry room.
- No sensitive information: no national identification number, diagnosis, or medical information on the label.
A name counts as personal data under the Swedish Authority for Privacy Protection (checked 3 October 2026). Therefore, write only what is needed for the item to be returned. If the label is placed on the inside of the garment, it cannot be seen by others.
Washing determines it: first ask where it is washed
Before choosing a type of name label, find out where the clothes are washed and at what temperature. That determines whether self-adhesive labels are sufficient. Read more about what the name labels can withstand.
| Washing situation | Self-adhesive name labels | Better choice |
|---|---|---|
| In-house laundry room, no more than 60°C, tumble dryer | Works, on the care label | Self-adhesive |
| External laundry service or industrial washing above 60°C | Not designed for this | Iron-on or sewn-in labels |
| Socks, compression socks, stretch garments | Poor adhesion | Iron-on or sewn-in labels |
| Garments without care labels, hand-knitted items | No good surface to attach to | Iron-on labels |
| Mugs, bottles, and glasses cases in the dishwasher up to 60°C | Works | Self-adhesive |
Rule of thumb: if garments are washed at no more than 60°C, self-adhesive name labels are suitable. If they are washed at higher temperatures, we do not sell the right product, and an iron-on label or a sewn-in label is better for those garments. Many organisations use a combination: iron-on labels for items sent to the laundry service, and self-adhesive labels for the rest.
Routine for staff during move-in or at the start of term
Labelling most often fails because of timing. The clothes are labelled on move-in day and end up in the wash that same evening, before the adhesive has cured. This routine prevents that:
- Order well in advance. The labels are delivered within a few business days, so order before move-in or the start of the season.
- Go through everything that comes in. Sort out garments without care labels, socks, and items that are going to the laundry service. They need a different solution.
- Label the rest the same day. One label per garment on the care label, and one on each personal item.
- Wait 24 hours before the first wash. The adhesive needs approximately 24 hours. Set the newly labelled garments aside during this time.
- Save the rest of the set. Label the sheet with the person's name and place it in a designated location, so labels are available when new garments arrive.
- Check after a few washes. If a label has come off, check where it was attached. It was usually attached to the fabric rather than the care label.
How staff attach the labels
No iron or sewing machine is needed. Find out more about where the label should go in the guide where to put the name label.
- Clean and dry surface. Wipe the care label or the item.
- Peel off the label. Touch the adhesive side as little as possible.
- Press firmly for about 10 seconds. Especially the corners.
- Wait one day. Do not wash or dishwash during the first 24 hours.
Three formats for different items
| Format | Set and price | Suitable for |
|---|---|---|
| Name labels | 124 pcs from SEK 139 | Clothes via the care label, shoes, mugs, bottles |
| Small name labels | SEK 129 | Glasses cases, chargers, keys, small care labels |
| Large name labels | 30 pcs, SEK 139 | Bags, totes, water containers, sports equipment |
The labels are designed online, where you choose a design, color, and font and see the result immediately. They are printed in the EU. We have no certifications or published laboratory tests, and we make no such claims. What applies is the specification: 60°C in washing machine and dishwasher, tumble dryer, and adhesion to fabric via the care label, plastic, metal, glass, and leather. If you are not satisfied, our satisfaction guarantee applies for 60 days from delivery. Step-by-step ordering instructions are provided on the order name labels page.
Frequently asked questions
What should you write on name labels for an organization?
First and last name, and if needed, department, team, or a phone number on the second line. Never write personal identity numbers or health information. Short text makes the letters larger and quicker to read.
Can we order a set with several different names?
No. All labels in a set have the same text, so an organization orders one set per person. For shared equipment, create a separate set with the organization's or team's name.
Which name labels adhere best?
Self-adhesive name labels adhere best to the sewn-in care label and to smooth surfaces such as plastic and metal, in washing up to 60°C. On socks, stretchy garments, and clothes without a care label, iron-on or sew-on labels work better. The same applies to garments washed at temperatures above 60°C.
Where can you get free name labels?
We do not distribute free name labels, and we do not make name badges or badges for staff. A textile pen costs almost nothing, but handwritten text can fade after many washes. The cheapest per label is usually a larger set: our standard name labels cost approximately SEK 1.12 per label.
How do you make your own name labels for an association?
Design them online: enter the name, choose a design, color, and font, and see the result immediately before ordering. If everyone on the team chooses the same design, the coaches can recognize the team's belongings from a distance, while the name shows whom each item belongs to.
Can the labels withstand the facility's laundry?
They withstand 60°C in the washing machine and tumble dryer, which is sufficient for a private laundry room with standard cycles. If clothes are sent to a laundry that washes at temperatures above 60°C, those garments should be labeled with iron-on or sew-on labels. Ask the laundry or the person responsible for washing which temperature applies.